Guides on declaring Sales of goods in IDEP

Start your declaration

Go to Reporting to Sales of goods by manufacturing industries (ProdCom)

Click Start your declaration, and log in with MitID Erhverv. Sole traders can also log in with their personal MitID.

Choose a task

• Click on [+] Create a new declaration – if you want to make a new declaration.

• Click on View the list og Declarations – if you want to revisit and/or correct a declaration.

Choose survey

Choose survey: PRODCOM.

Choose the declaration type

Choose Manual data entry – if you want to enter data on your own goods manually.

NOTE: Mark off the checkbox and confirm that all amounts are submitted in whole Danish kroner (DKK) and NOT in 1,000 DKK.

Choose a period

Choose the year. For example, 2022.

Choose production type(s)

Mark all of the production types used with a yes or a no, in relation to sales of own goods and services.

Choose Continue.

Manual entry of product items split up into commodity/goods codes

Create and enter a product item for all sold goods and industrial services:

• Production type: ’Production on own account’, ’Production outsourced to others’, ’Production as a subcontractor’ or ’Industrial services’.
• Commodity/goods codes: Choose from your company’s own commodity/goods codes, enter a commodity/goods code or search a commodity/goods code (icon is binoculars).
• Quantity: Enter the quantity in the unit shown, e.g. pcs or kg.
• Value: Enter the sales price, excluding VAT in whole Danish kroner (NOT in whole 1,000 kr.)

SAVE – and add more – saves the current entry and opens a new empty entry for the next product.

Continue until all sold goods and services have been entered and saved.

SAVE – and return to saved lines – completes the creation of new entries and shows an overview of all saved product entries.

Check the saved product items

• Edit an entry: Click on the item number if you want to reopen and correct an entry.
• Delete an entry: Mark the box to the left and choose ’Delete’ (Ctrl X) in the menu above.

When you have checked the product entries choose: Continue > Prodcom summary.

Enter the data on discounts, bonuses, merchandise sales and other turnover

Make sure that the Total for turnover is correct.

Choose: APPROVE AND CONTINUE.

Enter any comments you have to the declaration.

Choose: Yes, send declaration.

The declaration has now been submitted to Statistics Denmark.

Excel Line spreadsheet

Download Prodcom Excel Line file example (Excel)

The spreadsheet contains 4 tabs:

1. Data for upload – Here you enter: Commodity/goods codes, units, and value in whole Danish kroner.
2. Guide – A link to the list of valid commodity/goods codes and their descriptions.
3. Production Type – A description of 4 valid production types.
4. Service Codes – A list of all valid service codes.

Start your declaration

Go to Reporting to Sales of goods by manufacturing industries (ProdCom)

Click Start your declaration, and log in with MitID Erhverv. Sole traders can also log in with their personal MitID.

Choose a task

• Click on [+] Create a new declaration – if you want to make a new declaration.

• Click on View the list og Declarations – if you want to revisit and/or correct a declaration.

Choose survey

Choose survey: PRODCOM.

Choose the declaration type

Choose Import data from file – if you would like to import data on sale of own goods.

NOTE: Mark off the checkbox and confirm that all amounts are submitted in whole Danish kroner (DKK) and NOT in 1,000 DKK.

Choose a period

Choose the year. For example, 2022.

Choose production type(s)

Mark all of the production types used with a yes or a no, in relation to sales of own goods and services.

Choose Continue.

Import of product entries split up by commodity/goods codes, via file upload:

• Prepare the file for upload (se punkt 1).
• Choose the import format Prodcom Excel Line and click on Choose file… to find the file you would like to upload.
• Click on Upload.

• Choose the right tab in the Excel file (if there are more than one) and click on Proceed with import. Your data will now be uploaded to IDEP.

Make sure that there are no errors and that the data is uploaded correctly:

Go to the list of declarations and find the declaration for the period in question:

• If there are no errors in the data, there will be a check mark in the Correkt column on the list of declarations.
• If there are errors in the data, there will be a cross mark in the column. The errors must be corrected, before the declaration can be submitted.
• If there is a warning triangle in the column that means that, the data needs to be reviewed for any typographical and/or other errors. However, the declaration can still be submitted even if there is a warning.

Continue to Total turnover

Click on the button Continue in the column Declaration sent to go to the Total turnover page.

(See Part 2: Total turnover below).

Enter the data on discounts, bonuses, merchandise sales and other turnover

Make sure that the Total for turnover is correct.

Choose: APPROVE AND CONTINUE.

Enter any comments you have to the declaration.

Choose: Yes, send declaration.

The declaration has now been submitted to Statistics Denmark.

Approve

After you have uploaded a file or finished entering lines in IDEP, click on Approve.

Warnings

If there are deviations from the previous declaration, a list of warnings will be displayed before you come to Prodcom Summary.
Error/Warnings shows a summary of the errors and warnings in the declaration.
Click on the + to see the list.

The amount can either be too high or too low for one or more of the following:

• Total amount for the code
• Price per unit

Click on the Item Number to view and/or correct a line.

Correct the line

The error description is shown on the right side of the line.
Correct the line and click on Save and next, until all the corrections have been made. Click on Save and stop when you reach the last line.

Confirmation

If you consider that some/all the amounts are correct and do not need to be changed, check the box I confirm that despite the warnings, all reported data is correct.
Click on Approve to come to the Prodcom Summary.

Prodcom summary

All yellow fields must be filled out. Remember to enter the values in whole Danish kroner!
It is allowed to enter zero. Use the button Set all blank fields to 0 if you only need to enter amounts in one or two fields.

If Total for turnover is too high / low compared to the previous declaration, a warning will appear at the bottom of the page.
If you consider the totals to be correct, check the box I confirm that despite the warnings the reported totals are correct.
Click on Approve.

Send declaration

When you click on Approve, a summary of your declaration will be shown.
If you wish to correct the summary, click on Prodcom declaration summary.
You may enter a comment to the declaration in the Comments field. For example, if the totals differ from earlier periods due to extraordinary progress / decline, change in prices etc. Similarly, structural changes in the company that are decisive for reporting can be entered here.
If you are satisfied with the summary, click on Yes, send declaration. If not, click on No, return to declaration list.

Receipt

The declaration receipt will be sent to the e-mail address connected to your digital employee certificate.

Create a replacement report

Click on [+] Create a new declarationon the start page of IDEP.

Add Return Header

First select the survey, in this case ProdCom.

Choose Replacement Declaration.

Choose the declaration you want to replace from the drop down menu.

Click on Continue.

A copy of the declaration is created.

Note: If you wish to import a new file as replacement, see Delete all entries and upload a new file with all information for instructions on how to upload a new file after selecting the main information.

Manual changes

To add a line, click on SAVE - add new line.

To delete a line, check the box to the left of an item number and choose Delete in the Actions.

To correct a line, click directly on the Item Number. When the line is opened, you can make corrections directly in the fields.

You now have the following options in the correctional window:

Correct the item and click on Save and next if you have further corrections.

Browse through the entries using the navigation buttons: First Previous Next Last.

Add an entry by clicking on the Add line button.

When all corrections have been made click Save and stop to continue aprroving and submitting the declaration.

Discard all changes made and returns to the list of all items in the copied declaration you are editing by clicking Cancel - and return to lines.

On the list of items, you can see the entries in the replacement report.

Click on Continue to summery to access the summary of the compensation report and submit it.

Make any necessary corrections to the Prodcom summary and when everything looks correct click APPROVE.

Listen over indberetninger

På listen over indberetninger kan du se din oprindelige indberetning og erstatningsindberetning(er).

Du kan i kolonnen Type se, hvilke indberetningsnumre det drejer sig om.

Bemærk: Din indberetning er korrekt indsendt, når der i listen over indberetninger er markeret med et flueben i kolonnen Indberetning sendt på indberetningslisten.

Upload ny fil

Hvis du i stedet for at rette i de oprindelige poster vil uploade en helt ny fil som erstatning, skal du gøre følgende:

Klik på knappen Slet alle poster og upload på ny, når erstatningsindberetningen åbnes.

Du kan nu uploade en fil, som du plejer.

Hvis du har benyttet Eksporter poster i IDEP til at eksportere den oprindelige fil og rettet i denne, skal du vælge importformatet Prodcom Excel Line fra rullemenuen.

Husk at godkende/indsende indberetningen. Læs videre nedenfor for vejledning til, hvordan du indsender erstatningsindberetningen.

På listen over poster kan du se posterne i erstatningsindberetningen.

Klik på FORTSÆT > Samlet omsætning for at komme til resumé over erstatningsindberetningen og indsende den.

Hvis alt ser korrekt ud på resuméet, klik da på GODKEND OG FORTSÆT.

Listen over indberetninger

På listen over indberetninger kan du se din oprindelige indberetning og erstatningsindberetning(er).

Du kan i kolonnen Type se, hvilke indberetningsnumre det drejer sig om.

Bemærk: Din indberetning er korrekt indsendt, når der i listen over indberetninger er markeret med et flueben i kolonnen Indberetning sendt på indberetningslisten.