The relevant employees in a research project must be created as users in DDP App. You have different options when using DDP App, depending on which user role your institution assigned to you. Below you can read which rights the different roles have. In DDP App, you can see your role under ‘My overview’ next to your institution. If a specific role has not been indicated, you are a ‘User’., There are seven different roles in DDP App:, Responsible for authorisation, Substitute, Administrator, Signatory, Contact person, Contact person with powers, User, Who can edit user information in DDP App?, The individual user can update his or her own user information in DDP App. This could be relevant, e.g. if a user changes workplace and therefore wants to update his or her email address. If an association agreement must be terminated, this must either be done by the user him- or herself, the institution administrator, the person responsible for authorisation or a substitute hereof., See table of the rights of user roles in DDP App (pdf, in Danish), Below you can read which rights the different roles have. You can also read more about how the roles are assigned., , What can the different roles do? , Responsible for authorisation, This role is responsible for the institution’s authorisation under microdata schemes with Statistics Denmark and approves association agreements under the authorisation. The person responsible for authorisation is legally responsible for the users associated with the institution complying with the current guidelines for use of data. Furthermore, it is the Responsible for authorisation that defines the institutions mail domains. The Responsible for authorisation can appoint a Substitute to maintain their tasks., Substitute, A user who has the same rights as the Responsible for authorisation. It is highly recommended that you appoint one or more substitutes. In the dropdown menu ‘Assigning roles’ below, you can read how to select substitutes in DDP App. Note that the person responsible for authorisation cannot be his/her own substitute., Administrator, It is the institution administrator who must approve and submit all of the institution’s project proposals and data orders to Statistics Denmark. The administrator works as an internal approver, whenever a project proposal is to be submitted or resubmitted. The administrator is thus charged with quality assuring the content of the project proposals from the institution, making sure that the proposals meet requirements to form and GDPR. This means that an administrator should be available and is expected to be a regular user of DDP App., It is also the administrator that create new users and association agreements for the new users. An institution must have at least one administrator, and we recommended that you appoint at least two administrators. This is because some tasks in DDP App can only be carried out by an administrator, and because a given administrator is not allowed to administer him- or herself. It is possible to appoint up to 10 administrators in one institution., Signatory, On behalf of the institution, persons with the signatory role can sign to pledge that a project proposal is conforming to Article 6 of the General Data Protection Regulation., When your project proposal has been approved, an employee in Denmark's Data Portal will sign it. After that, the person who submitted the proposal, i.e. the contact person for the project, the administrator or the contact person with powers, as well as the chosen signatory will receive an email with information indicating that the project proposal has been approved and signed. Subsequently, you need to sign the project proposal. Only users who have been assigned the role of signatory can sign project proposals., The role as signatory is assigned by the person responsible for authorisation or a substitute. Remember that it is a requirement that people with a signatory role are formally employed by the institution where they have the signatory role. There is no limit on the number of signatories., Contact person, A user with access to a project has the role as contact person for the project. The contact person has the dialogue with Denmark's Data Portal regarding the project proposal and data orders. A project can only have one contact person. Administrator can change the project contact person., Contact person with power, An institution can choose that a contact person can have powers corresponding to those of an administrator on the projects for which the user is a contact person. If a contact person has powers, the role is delimited to projects on the institution that assigns the role. that the institutions that the user is associated with. If you - as the person responsible for authorisation - want this solution for a user, you must contact Denmark's Data Portal., User, This is the basic role for users. The role gives access to information about the institutions and the projects the user is associated with and the user can edit his or her own information. When a user is associated with a project in DDP App, he or she also gets access to the project data on the researcher machine. Contact an administrator or the person responsible for authorisation, if you want to be created as a user under an authorised institution., Project owner at Statistics Denmark, When you submit a project to us, we will assign a project owner in Denmark's Data Portal to you with whom you will have direct contact. We do our best to answer your enquiry as soon as possible. , See the average response times under Contact Denmark's Data Portal, How to assign roles, The person responsible for authorisation at the institution is the only one who can assign the roles as substitute, administrator and signatory., To do so, you must as the person responsible for authorisation log into DDP App and select ‘My overview’. Click the institution where you are responsible for authorisation, and then click the three dots to the right of the institution name. If you want to assign/discontinue the role as administrator, you must click ‘Administration of administrators’. If you want to assign/discontinue the role as substitute, you must click ‘Administration of substitutes’, etc. Now a list appears of all users associated with the institution. Click ’Select’ next to the user you want to make either a substitute, an administrator or a signatory., The administrators of the institution can create new association agreements for the institution and attach users to projects.

https://www.dst.dk/en/TilSalg/data-til-forskning/brugeradgang/brugerroller

Rules for working with microdata

Gain an overview of the most important rules and guidelines users of the microdata schemes must observe when working with microdata on Statistics Denmark’s researcher machines. Note: Non-compliance may involve sanctions., , Where can you access microdata on Statistics Denmark’s researcher machines? , Working with microdata under the microdata schemes in your workplace (the authorised institution) and via your home workplace is allowed. It is important that unauthorised persons do not get access to or a view of your work on the researcher machines. By “unauthorised”, we mean, for example:, Employees and colleagues who are not associated with the project you are working on, Business partners who are not associated with the project you are working on, Family, Friends, Other people, such as workmen in your home, This means that you are not allowed to work on Statistics Denmark’s researcher machines in public spaces, such as trains, buses, libraries, your local coffee shop or on public networks in general. Furthermore, you must always log out of Statistics Denmark’s researcher machine if you leave your screen temporarily, regardless whether it is just briefly or for a longer time. Consequently, it is not enough to switch to a screen saver – the access to the researcher machines must be cut off completely., Co-operation and sparring – what is allowed?, You are allowed to show your screen to persons who have approved access to the data that you are working with. If you need help or guidance, you must therefore first ensure that the person in question has access to the same project as you. Pay attention to the following:, Never leave your screen to anyone while they are helping or guiding you., If you want to share files, you must indicate the file path, so that the person can access the files via his or her own user access., If you want to spar with a person or for example, your contact person in Denmark’s Data Portal via email, and you need to provide examples, you must never include actual data or information from Statistics Denmark’s researcher machines. Always use fictitious figures and examples., Working with microdata – what is not allowed? , Below is a list of actions that are not allowed: , Note, : The list is not exhaustive:, You may not attempt to identify statistical units, such as households, businesses or individuals – yourself included – in the data that you get access to under the microdata schemes., You are not allowed to share your user access to Statistics Denmark’s researcher machines with anyone, and the passwords you are given, are personal and may never be disclosed. If you suspect that anyone knows your password, you must change it immediately., You may not let unauthorised persons get access to or view of your work on Statistics Denmark’s researcher machines. This rule applies, whether you do so deliberately or fail to pay attention. “Unauthorised person” means anyone not associated with the project you are working on. , You are not allowed to transfer data from the researcher machine to your own computer, to paper, email or any other medium or means, for example between Statistics Denmark’s researcher machines and the user interface in DDP App. It is thus strictly forbidden to copy, transcribe or illustrate information from Statistics Denmark’s researcher machines – regardless of purpose., You may not take photos of Statistics Denmark’s researcher machines. This ban applies to all types of images, including screendumps and snapshots or photos taken with your mobile phone, iPad or any other electronic devices., You are not allowed to send information from Statistics Denmark’s researcher machines via email to colleagues, neither business partners nor Denmark’s Data Portal. If you are to describe your data set or a problem, you must always use fictitious examples. Actual data or information must never be part of it., , Are you in doubt about the rules? This is how you get answers, If you are in doubt or have questions about Statistics Denmark’s rules for working with microdata on the researcher machines, you can ask for help from the person responsible for authorisation in your institution. In case of questions about a specific project, you must make sure that the person whom you ask for guidance, has access to the same project as you, before you show your screen to that person., In case of questions of a more general nature, you can also contact Denmark’s Data Portal at , FSEHjemtag@dst.dk, . In your request, you must indicate your ident and, if relevant, your project number. , Note, : If you want to describe a data set or what you suspect could be microdata, you must never include actual data or information. Always use fictitious figures and examples., Breach of the rules? This is how you handle it, If you fail to comply with Statistics Denmark’s rules or you suspect that you have failed to do so, you have a duty of notification. If you comply with your duty of notification, this will be regarded as a mitigating circumstance., Please notify both the person responsible for authorisation in your institution and Denmark’s Data Portal. You notify Denmark’s Data Portal by sending an email to , FSEHjemtag@dst.dk, with the following: , Your ident , Project number, if any, A description of the breach or where you suspect a breach, Date and time of the breach , If the breach involves files, for example files you have transferred, image files on your computer, in your mailbox or similar, you must delete them immediately from your PC, DDP App, mail folders etc. and inform about this in your email to Denmark’s Data Portal. , , Data security and transfer – your responsibility, As a user of Statistics Denmark’s researcher machines, it is your responsibility to familiarise yourself with Statistics Denmark’s rules and to observe them. Accordingly:, You are responsible for your work on the researcher machines being in compliance with Statistics Denmark’s data security rules, and , You are responsible that any transfer of analysis results and other materials complies with Statistics Denmark’s transfer rules. Read more under Rules on transfer of analysis results, and, You are responsible for notifying Denmark’s Data Portal immediately, if you suspect that you or someone else has breached Statistics Denmark’s data security and transfer rules , Non-compliance may involve sanctions. , Read more under Sanction rules, Guides, agreements and documents in relation to data security and responsibility, Statistics Denmark’s data security rules under the Microdata schemes, Rules for data safety under the microdata schemes (pdf), Statistics Denmark’s information security and data confidentiality policy , Information security and data confidentiality policy – Statistics Denmark, Agreements (in Danish), Autorisationsaftale (pdf), Databehandleraftale (pdf), Tilknytningsaftale (pdf), Brugeraftale (pdf)

https://www.dst.dk/en/TilSalg/data-til-forskning/regler-og-datasikkerhed/regler-for-arbejdet-med-mikrodata

How to create a data order

A data order is a request used to specify which , registers, , , periods, , , populations, , and , external data, you wish to use in the project., , Via Projects and Data, Open , Projects and Data, Select , Reorder, Choose the project to which the data order relates, Via the Project Proposal, Go to the Data packages section in the project proposal, Follow the link Create a new order in the text at the top of the page, A new data order is created automatically, Once the data order has been created, a new section called , Order, appears in the navigation menu. Here, you can choose whether to order , register data, , , external data, , or , population creation, ., Please note that for a new project, a data order can be created once a project proposal has been set up, but it can only be submitted after the project proposal has been submitted., How to Order Register Data, Under Register Data, select the registers that should be included in or updated for the project. You can only choose registers from data packages that have either been requested or approved in the project proposal., If the project proposal has already been approved and you wish to use registers from data packages that are not yet approved, you must create a resubmission. Registers from new data packages will only be processed once the resubmission has been approved., Before selecting registers, you may specify the , Preferred order period, at the top of the page if the data should only be delivered for a limited time period., Under , Choose populations, , choose which populations the registers should be extracted for. Under , Distribution of registers on populations, , specify which registers should be extracted for which populations., If a full register extract is required, this must be indicated in the project proposal under the population description. The full register will then automatically appear as a population in the data order. If the project has previously been approved for a full population but this option does not appear, you should contact the project owner at Statistics Denmark., If a population is uploaded to the project, it must be ordered as a population creation, as this is a prerequisite for it to be selected., How to Order External Data, If the project uses data that is not register data, this should be added as , External Data, ., External data is added by:, Creating an order (see above), Selecting the plus sign next to , Processing of external data, Entering a title, data source type (dropdown menu), and a brief description, Uploading relevant attachments and variable lists. Read more about the requirements for , linking of external data, External data is currently linked to populations in the same way as register data, and the distribution is specified per population., How to Create a Population, If there is a need to create populations or if external populations are used, these must be created under , Population creation, . Once the population has been created, it can be selected in the data order., To create a new population:, Click , Description, under , Population creation, in the navigation menu, Select , Add Population, Provide a descriptive title, Briefly and precisely describe who the population includes and how it is defined, Upload any relevant attachments, You must also indicate whether the population is uploaded or should be created by Denmark’s Data Portal. If the population is created from a project database, this should be marked with a checkmark., If an existing population needs to be updated, select , New Version, . An overview of the project’s populations will be displayed. Select one, and the system will automatically create a new version that can be further edited., Summary, Once the data order has been completed, a full summary is displayed. It is recommended to review this carefully to ensure that all necessary data has been included. The data order can then be submitted., Note:, For new projects, the data order can only be submitted once the project proposal has been submitted. For already approved projects, a data order can always be submitted within the framework of the most recently approved project proposal., Questions and answers about data orders, Data orders, Is a data order always required to have data transferred to a project? , Yes. A data order must always be created and submitted, and it also serves as documentation of which data are included in the project., Can a data order contain multiple elements, such as register data, external data, and a population? , Yes. When completing the data order, you may submit your entire order at once. However, an expansion requires that the project proposal is updated. If you want to order register data from a new package and already approved external data, you may create two separate orders. The order for external data can be submitted immediately, while the order for register data requires a resubmission of the project proposal before it can be submitted., Can I cancel an order that has been created? , Yes. You can cancel an order before it is sent to Statistics Denmark by going to ‘Projects and data’ and clicking the three dots next to the order. Here you can select ‘Terminate order’., Does the data order replace the previous email correspondence with Statistics Denmark? , It does not fully replace previous email correspondence. Price quotes will still be sent by email, and clarifications and guidance will also continue to take place by email or phone., Data packages, Can data be ordered from data packages that are not approved? , Only if the project proposal is still open. When selecting a register from a non-applied-for data package, the package will be added to the project proposal. If the project proposal is already approved, registers can only be ordered from approved data packages. In this case, a resubmission of the project proposal is required to argue for the necessary data packages., Do data orders for register data need approval from Statistics Denmark when the data package is already approved?, No. A data order does not require additional approval, but a staff member at Denmark’s Data Portal must process and price the data order according to the project’s pricing model., Does it cost anything to add new registers within an approved data package?, It depends on the project’s pricing model. Projects on the new pricing model have all register orders within an approved package covered by the package payment and receive them without additional charges. Projects on the old pricing model pay for register deliveries as usual. All projects will transition to the new pricing model with their first data order after 31st of December 2026., Variables, If only a few variables from a register were previously delivered, can the entire register now be transferred?, As a general rule, all variables in a selected register are delivered. Unless you wish to limit the variables, no further action is needed., If a register is missing a variable in an existing project, what should be done? , If a variable is missing, you may order the register again and receive all variables., Populations, Do all projects need to specify a population?, Yes. All projects must specify at least one population in order to order data. For projects with multiple populations, you must indicate which population the data should be extracted for. For projects with only one population (e.g., full register extract), that population will be preselected. If new population delimitations are needed for register data, the population creation must be ordered. It can then be selected as the basis for delimiting register data., Must a population always be specified in a data order?, Yes. A data order must include an approved population (e.g., full register extract)., Project databases, How is register data handled if it was previously ordered directly from Statistics Denmark but now exists in the project database?, Each data order is independent of previous orders. The data order indicates whether data will be delivered from the project database or from Statistics Denmark. There are no restrictions based on where data was previously delivered from., Can future years still be pre-ordered?, Yes. When selecting register data, you can open each dataset via the shopping cart and complete ‘Pre-order’. At present, you must always create a data order when retrieving data from the project database., Why order population creation via the project database?, If the project requires a delimited population, the project database may choose to create it. If register data is needed that the project database does not have, Denmark’s Data Portal can extract register data for the population created by the project database., Can the data manager still create populations manually?, Yes. The data manager can still create populations independently.

https://www.dst.dk/en/TilSalg/data-til-forskning/anmodning-om-data/oprettelse-af-databestilling

Production and accounts of organic farming and horticulture

How big is the organic farming area in Denmark? How big is the production of organic milk and eggs, and how is the economy of organic production?

https://www.dst.dk/en/Statistik/emner/miljoe-og-energi/oekologi/produktion-og-regnskaber-for-oekologisk-landbrug-og-gartneri

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