Create association agreement for users

As an administrator, you can create association agreements for users to your institution. It is only possible to create association agreements once the institution’s email domains have been registered in Denmarks Data Portal (see further down the page).

How to create an association agreement for users:

1. Click the tab ’My overview’ on your start page. Then select the institution where the user must be created.
2. Click the tab ‘Associated users’. To the left of ‘Associated users’, you click the ‘+’ icon.
3. Here you can add a pre-existing user by searching for the user, select the person and then click ‘Create association agreement’. If the user does not exist, go to step 5.
4. Subsequently, a person responsible for authorisation or a substitute must approve the association agreement. This is done at the top of the institution under ‘Association agreements pending approval’.
5. If the user does not exist, click the button ‘New user’. You must now complete the form with the correct information. If you choose a physical token, the user cannot be associated with the project until you have received the token by mail. Please note that physical tokens are only sent to addresses in Denmark.
6. Press ’Create association agreement’. Research Services approves requests for new users on all working days.
7. Once Research Services has given their approval, a person responsible for authorisation or a substitute must approve the association agreement. This is done at the top of the institution under ‘Association agreements pending approval’.
8. If the person responsible for authorisation or the substitute wants to terminate an association agreement, he or she must click ‘My overview’ followed by ‘Institutions’. Then search for the name to find the relevant user, and click the three dots next to the user’s name. Click ‘Terminate’ to terminate the association agreement.

Define the institution’s email domains

The responsible for authorisation or substitute defines which email domains the institution can approve. Please ensure that you only select domains that your institution controls.

How to manage which email domains the institution can approve:

1. Click the tab ‘My Overview’ on your start page. Then select the institution for which you need to define email domains.
2. Click the three dots next to the institution’s name and select ‘Manage domains’.
3. Click the ‘+’ icon next to ‘Define email domains’.
4. Enter the domain name in the field next to ‘Register domain’. It is not necessary to register subdomains.

Users with an email address belonging to an approved domain from another institution can be associated without registering their domain under your institution. Therefore, only register domains that your institution controls.